Realistic IT Roadmaps: Get Bottlenecks Under Control with Meisterplan

The internal IT department is an essential part of almost every organization today. It ensures that infrastructure is up and running, and that new technology can be implemented quickly. Internal IT is also increasingly involved in projectsProjectA project is a time-limited undertaking with defined objectives and resources that delivers unique results and often includes complex tasks. for other departments.

This presents you with an almost impossible task; you have to constantly deal with a high operational workload, all while receiving an increasing number of requests from different stakeholders.

The high volume of orders increases planning complexity and exceeds the capacity of internal IT. So, what can you do? If you identify with one of the following statements, Meisterplan may be the solution to your challenges:

What Meisterplan Can Do for You in Internal IT

Meisterplan is a projectProjectA project is a time-limited undertaking with defined objectives and resources that delivers unique results and often includes complex tasks. prioritization and capacity planningCapacity PlanningCapacity planning and management refers to the process of matching the “capacity supply” (employees, resources, skills, etc.) with the “capacity demands” (projects) of an organization. It is considered a part… tool that allows you to implement valuable projects faster and reduce employeeEmployeeSynonym for → ResourceResources are all the people, places and things that you need to complete projects. The most important resource? Employees, of course! overload – across teams and projects. This ensures…

Aligned Planning

with Clear Priorities and Processes across Departments

In Meisterplan, management can set the framework for joint prioritization. It defines your strategic goals and specifies weighted evaluation criteria that apply to everyone. With this, you can easily make decisions about new projectsProjectA project is a time-limited undertaking with defined objectives and resources that delivers unique results and often includes complex tasks. (e.g., for a project order’s quality assurance) and the overarching prioritization in regular discussions with other stakeholders.

This allows you to process the projects of other departments according to their value contribution without having to rely solely on gut feelings.

Find out more here:

Goals View & Project Prioritization | Lean PPM Process

Optimally Utilized Employees

through Skill and Capacity-Based Resource Planning

With Meisterplan, you can finally get a realistic view of your experts’ capacities. Simply enter important master data relating to skills, absences, or working time models and reserve capacities for maintenance and support.

With the Team Planner’s dynamic histogramHistogramA histogram in resource management is a graphical representation that helps to keep track of personnel requirements and available capacities. It shows how often certain values (e.g., person days or… view, you can then easily see the workload of each individual resourceResourceResources are all the people, places and things that you need to complete projects. The most important resource? Employees, of course! in real time. This allows you to identify and avoid bottlenecks when planning new projectsProjectA project is a time-limited undertaking with defined objectives and resources that delivers unique results and often includes complex tasks.. For example, you can look for other experts with similar skills or reschedule projects.

All in all, you can:

• Reduce the need for external staff
• Ensure a more respectful use of your team’s time
• Request clear priorities from your colleagues
• Deliver more reliable results

Find out more here:

Capacity planning with Meisterplan | Scheduling for team members

Fulfilled Stakeholder Expectations

through a Shared Overview of Projects, Capacities, Priorities, and Deadlines

We created the Portfolio Designer in Meisterplan to make comprehensive planning as easy as possible. It combines projectsProjectA project is a time-limited undertaking with defined objectives and resources that delivers unique results and often includes complex tasks. from all departments, as well as interdependencies and planned capacities, and sorts them by priority in an easy-to-understand view.

This works with just a small amount of data, regardless of the working method, organizational unit, or tools used.

You’ll see the effect immediately if new projects are added or capacities change. The red histogramHistogramA histogram in resource management is a graphical representation that helps to keep track of personnel requirements and available capacities. It shows how often certain values (e.g., person days or… sections send a clear message to everyone: “There’s a bottleneck here!”. If a future project is also affected, the corresponding milestonesMilestoneIn project portfolio management, a milestone marks an important point in a project’s progress that requires monitoring or decision-making. Milestones indicate project phases, marking the completion of objectives or the… and dependencies will draw attention to themselves.

With this “single source of truth”, you can create a common foundation for discussion and realistic expectations. Plus, you can focus your capacity on the topics that are the most strategically important.

Unrestricted Collaboration

through the Seamless Connection of Your System Landscape

Does this sound familiar?

Your team organizes itself and needs to somehow coordinate with other teams. But the other teams can differ in a number of ways:

• They might be agile, hybrid, or traditionally organized.
• They might plan as an entire team, or as individual resourcesResourceResources are all the people, places and things that you need to complete projects. The most important resource? Employees, of course!.
• They might work with their own tools.
• They might work with different levels of data granularity.

To address this problem, Meisterplan can be seamlessly integrated into your existing system landscape. With the help of our APIs and connectors, all your important information is automatically merged into Meisterplan while the operational data in other tools remains untouched. This way, it’s easy to keep everyone up to date.

Exchange information across teams via comments, for example, or have the relevant stakeholders be automatically notified of changes – directly in Meisterplan, in Microsoft Teams, or by email.

SV Informatik uses Meisterplan to make plans on a consistent basis. They can easily include Important criteria such as dependencies and strategic goals. This enables projectsProjectA project is a time-limited undertaking with defined objectives and resources that delivers unique results and often includes complex tasks. to be better prioritized and gives management a clear framework for decision-making.

Meisterplan is increasingly becoming the focus of our planning, underpins our plans with objective data and is the first point of contact before discussions with management.

Thomas Albert, IT Portfolio Manager, open_in_new

SV Informatik GmbH

Implementing Meisterplan is Quick. We’re Here to Support You!

Meisterplan is lean and, thanks to multiple integrationsIntegrationAn integration is a virtual interface that connects different software programs and enables automated data exchange between them. This allows for more efficient processes, better planning, and consistent information., fits into your company’s tool landscape without disrupting any workflows. Plus, our experts with over 20 years of experience in projectProjectA project is a time-limited undertaking with defined objectives and resources that delivers unique results and often includes complex tasks. portfolio and resource managementResource ManagementWhen it comes to resource management, the focus is on the optimal planning, coordination and monitoring of resources. The term “resources” includes things like employees, budgets, materials and time. will support you from the get-go until everything is running smoothly.

• check

  Easy Data Import from Excel

  Are you currently using Excel, PowerPoint, or any other planning tools? No problem! Your Customer Success Manager will help you transfer your data over to Meisterplan in no time at all using our Quick Import feature.

• check

  Experienced Support

  Your personal Customer Success Manager will guide you through the configuration of Meisterplan with a proven implementation plan. They’ll help you map your specific requirements in the system.

• check

  Adapt Software and Processes

  Review your existing processes together with your Customer Success Manager and transfer them into Meisterplan. This involves critical reflection and identifying optimization potential. Our consultants will continuously provide you with the best practices so that you can use Meisterplan optimally for your context.

• check

  Training Your Meisterplan Users

  The final missing step is training your future Meisterplan users. Here too, the Meisterplan team is ready with training courses or train-the-trainer programs to optimally prepare your teams.