The success of your company is not measured by the success of individual people or departments. To move forward confidently as an organization, you need reliable data, a simple decision-making process and alignment across departments.
Our lean PPM framework makes this possible.
Lean PPM™ includes all activities, meetings and roles you need for project portfolio management — without all the things you don’t. Make portfolio decisions quickly with this streamlined framework.
Chances are you already have most of the roles, meetings and activities you need in your organization. With Lean PPM™ discover what you team may be missing, or what you may not need after all.
Check out the four basic Lean PPM™ activities to learn more.
Download the most important templates for the Lean PPM framework.
Senior Management determines the business strategy for the organization, and a successful project portfolio should be aligned to that strategy. In this step of the Lean PPM™ framework, that strategy is translated into criteria that projects are evaluated by to determine their priority.
All projects, even projects already in progress should be evaluated and prioritized based on the decided criteria.
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In the Collect step of the Lean PPM™ framework, new projects are proposed and project initiatives are developed. Project proposals are created for each initiative including a description, and estimates of the benefit and effort required.
The Collect step also includes proposal coaching where the portfolio coordinator and the project initiator talk through the idea, improve the initiative and determine if the project should move to the next step of the process. If your organization has different committees who review and decide on different types of projects, the portfolio coordinator will also steer the initiative to the right committee.
The Decide step of the Lean PPM™ framework begins with a pipeline review where new project initiatives are checked for quality and receive a ranking. Next, the Strategize, Collect, and Execute steps of the PPM system come together in the portfolio board meeting. This is the highest-level decision-making committee for PPM. The portfolio board monitors overall progress in the portfolio, resolves conflicts, confirms the composition of the portfolio, and decides on future resource deployment. Finally, the decisions of the portfolio board meeting are communicated out to the rest of the company.
The Execute step in the Lean PPM™ framework is where project management happens. Your teams may use different project management tools and methods, but Lean PPM™ works independent of the chosen tools and methods. The key to successful execution of projects is transparency across teams about project progress and requirements.
Any project management conflicts that cannot be resolved are escalated to the execution steering committee. Only issues that cannot be answered within this process are escalated to the portfolio board meeting.
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What Daniel Loves About Meisterplan
“Thanks to the Lean PPM approach with its corresponding reporting, we are now able to efficiently manage even complex and interdisciplinary projects. The standardized database enables us to conduct more targeted reviews of completed projects and will lead to better and more sustainable project results.”
Head of Digital Transformation & Corporate Development|PERI SE|open_in_new
Dr. Daniel Stadel