Lean PPM with Meisterplan

Project Portfolio Management Done Right

Implement PPM Basics with the Lean PPM™ Framework

These Companies Rely on the Lean PPM™ Framework

Meisterplan Customer HID Global
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Meisterplan Customer Volkswagen
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Meisterplan Customer Sanford Health
Achieve Success Together

Achieve Success Together with the Lean PPM Framework

The success of your company is not measured by the success of individual people or departments. To move forward confidently as an organization, you need reliable data, a simple decision-making process and alignment across departments.

Our lean PPM framework makes this possible.

Just Enough PPM

Lean PPM™ includes all activities, meetings and roles you need for project portfolio management — without all the things you don’t. Make portfolio decisions quickly with this streamlined framework.

Lean PPM Is Easier than You Think

Chances are you already have most of the roles, meetings and activities you need in your organization. With Lean PPM™ discover what you team may be missing, or what you may not need after all.

Check out the four basic Lean PPM™ activities to learn more.

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Strategize

Translating Your Business Strategy

Senior Management determines the business strategy for the organization, and a successful project portfolio should be aligned to that strategy. In this step of the Lean PPM™ framework, that strategy is translated into criteria that projects are evaluated by to determine their priority.

All projects, even projects already in progress should be evaluated and prioritized based on the decided criteria.

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Lean PPM

Collect

Collecting Project Proposals

In the Collect step of the Lean PPM™ framework, new projects are proposed and project initiatives are developed. Project proposals are created for each initiative including a description, and estimates of the benefit and effort required.

The Collect step also includes proposal coaching where the portfolio coordinator and the project initiator talk through the idea, improve the initiative and determine if the project should move to the next step of the process. If your organization has different committees who review and decide on different types of projects, the portfolio coordinator will also steer the initiative to the right committee.

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Decide

Deciding Which Projects Will Be Implemented, and When

The Decide step of the Lean PPM™ framework begins with a pipeline review where new project initiatives are checked for quality and receive a ranking. Next, the Strategize, Collect, and Execute steps of the PPM system come together in the portfolio board meeting. This is the highest-level decision-making committee for PPM. The portfolio board monitors overall progress in the portfolio, resolves conflicts, confirms the composition of the portfolio, and decides on future resource deployment. Finally, the decisions of the portfolio board meeting are communicated out to the rest of the company.

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Execute

Managing Approved Projects

The Execute step in the Lean PPM™ framework is where project management happens. Your teams may use different project management tools and methods, but Lean PPM™ works independent of the chosen tools and methods. The key to successful execution of projects is transparency across teams about project progress and requirements.

Any project management conflicts that cannot be resolved are escalated to the execution steering committee. Only issues that cannot be answered within this process are escalated to the portfolio board meeting.

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Meisterplan Is Your Software for Lean PPM


Get all the features you need for effective project portfolio management.
Strategize
  • Customize your project evaluation criteria
  • Easily rate each project based on that criteria
  • Automatically calculate a project priority score based on your project evaluation criteria
  • Sort your project list by priority
  • Drag and drop projects to reorder their prioritization
Collect
  • Supports your project intake process from idea to active project with the Board view
  • Create portfolios or sub-portfolios specifically for new project initiatives
  • Mark projects with the current stage gate
  • Use what-if planning to see how new initiatives would affect your portfolio
Decide
  • Clear and simple visuals that make your portfolio easy to understand
  • The ability to focus on the strategic value of projects using the Board view to make informed decisions
  • Scenario planning to effectively adapt plans
  • Real-time updates to the portfolio for transparency
  • Instant resource allocation to measure the impact on the portfolio
Execute
  • Resource staffing on the role or individual level
  • Financial tracking to keep projects on budget
  • Clearly identifiable over allocation of resources
  • Project milestones and dependencies

What Daniel Loves About Meisterplan

Thanks to the Lean PPM approach with its corresponding reporting, we are now able to efficiently manage even complex and interdisciplinary projects. The standardized database enables us to conduct more targeted reviews of completed projects and will lead to better and more sustainable project results.

Head of Digital Transformation & Corporate Development|PERI SE|open_in_new

Dr. Daniel Stadel

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