What Does It Report On?
- Project statuses and conflicts within your portfolio
- Overbooking on each project
- Heat map of your resource allocations per month
- Complete overview of the project portfolio including upcoming milestones, projects that need attention, milestones achieved, and actual time worked
How Do I Use It?
- Communicate to decisions-makers the current status of the portfolio
- Prepare for the next portfolio board meeting
Communication is arguably one of the most important factors in your organization’s success, which is why this report is so crucial. With the Status Report, portfolio coordinators can better communicate decisions made by the portfolio board or other decision-making body to the rest of the organization. But because communication is a two-way street, this view also helps the decision-makers take action according to what’s happening at the project level.
The report is broken up into three views that cover different topics you may want to know before a portfolio board meeting. The first tab in the report focuses on any conflicts that may have recently arisen between projects. Each conflict, related resource overbooking %, and project status are listed at the bottom of the view. Project status is also displayed in a pie chart for easy scanning. The second tab, “Resource Allocation Heat Map”, makes it easy to spot instances where employees have been assigned too much work. The last tab, “Portfolio Overview”, is a great dashboard for understanding what projects need attention, what has been achieved and what will be achieved soon. There is quite a bit of information on this page, but the most useful piece is probably the list of completed and upcoming milestones. This makes it easy to inform the portfolio board and upper management on how the project portfolio is performing.