Operations in a PMO
PMOs execute their purpose through processes, but our experience has shown us that these processes need to be uncomplicated. For PMOs to deliver corporate strategy in dynamic times, they need to be able to move quickly and efficiently, two things that cannot be accomplished with lengthy processes. That’s why we developed Lean Project Portfolio Management™ or Lean PPM™ for PMOs.
Lean PPM™ is a framework for continually delivering results even in times of change. The framework was intentionally designed to be lean, so organizations have the flexibility they need to quickly respond to changing conditions. Lean PPM™ breaks down PMO processes into four continuously running stages:
- Strategize – Translate corporate strategy into objective criteria used to evaluate projects
- Collect – Collect and refine new project initiatives
- Decide – Review and decide on new project initiatives and resolve conflicts in the portfolio
- Execute – Put decisions into action
The four stages of Lean PPM™ will involve employees at all levels in your organization both inside and outside of the PMO. While there are a number of roles involved in Lean PPM™, there are a few that are core to its operation.
- Portfolio Coordinator – Typically the Head of PMO, a PMO Team Member or Business Unit Manager, the portfolio coordinator is responsible for all or part of the company’s project portfolio and acts as a guide for all of the other roles in Lean PPM™
- Initiator – An initiator can be any one in your organization who proposes a new project initiative
- Pipeline Review Committee Member – The pipeline review committee is responsible for evaluating new project initiatives and prioritizing them before sending them for approval
- Portfolio Board Member – The portfolio board is the decision-making body in Lean PPM™ and members are responsible for making decisions on the current and future state of the portfolio