When you’re doing something complicated, it’s extremely helpful to be able to look at the taskTaskSynonym for → ProjectA project is a time-limited undertaking with defined objectives and resources that delivers unique results and often includes complex tasks. at hand in different ways. If you’ve ever attempted to solve a riddle, you understand how this works. The same principle applies to managing a project portfolio. It’s a complicated task and it needs to be broken down into simple pieces so you can truly understand what’s going on. Meisterplan makes it easy to really understand project portfolio management with different views available to support every step in the process. Here are some of the views offered in Meisterplan and how you can use them for better project portfolio managementProject Portfolio ManagementProject portfolio management (PPM) is a process that seeks to select, prioritize, monitor and analyze a company’s projects..
Portfolio Designer
The Portfolio Designer is where the real portfolio work happens and acts as the command center for your project portfolio managementProject Portfolio ManagementProject portfolio management (PPM) is a process that seeks to select, prioritize, monitor and analyze a company’s projects.. In one intuitive view, you can see all the crucial pieces of information needed to manage a projectProjectA project is a time-limited undertaking with defined objectives and resources that delivers unique results and often includes complex tasks. portfolio. In the Gantt chart, active projects are displayed in order of priority and the resourcesResourceResources are all the people, places and things that you need to complete projects. The most important resource? Employees, of course! assigned to each one can be identified in the histogramHistogramA histogram in resource management is a graphical representation that helps to keep track of personnel requirements and available capacities. It shows how often certain values (e.g., person days or… below. Financial information can also be found in this view, so you know which projects are over budget. The Portfolio Designer is the perfect view for what-if planning because changes are made in real-time, which lets you immediately see the impact of change.
Board
The Board view is a KanbanKanbanKanban is a method that uses cards on boards (called Kanban boards) to display and organize work or decision-making processes. Tasks or projects are noted down on cards and moved…-style card view that helps organizations collect, manage and develop new project initiatives. Easily drag and drop new initiativesInitiativesSynonym for → ProjectA project is a time-limited undertaking with defined objectives and resources that delivers unique results and often includes complex tasks. into new phases to reflect moving down the pipeline. The decision-making body in an organization can easily evaluate new project initiatives by adding the project score to the card for each new initiative, which allows you to objectively evaluate how closely aligned the new initiative is to corporate goals. With this view, you can focus on strategy and the projects needed to get there independent from scheduling.
Webinar: Implementing a Successful Project Intake Process
Understand best practices when it comes to streamlining your project intake process and the right tools needed to turn new initiatives into successful projects.
Roadmap
For long-term strategic planningStrategic PlanningA strategic plan is a document drafted approximately every 2-3 years that seeks to lay out an organization’s goals over that timeframe and how they can be achieved. It is…, you need a view that gives you the big picture without unnecessary details. You can group the projectsProjectA project is a time-limited undertaking with defined objectives and resources that delivers unique results and often includes complex tasks. in the RoadmapRoadmapA roadmap is a strategic overview of one or more projects, their progress, milestones, and objectives. by a number of different details to answer specific planning questions. By grouping the projects by Business Goal, you can determine if you actually have enough planned projects to support the achievement of each goal. By grouping the projects by Risk Level, you can see exactly how much risk your organization is taking on with the current project portfolio. The Roadmap can also be exported so you can not only share your long-term strategic planning with others, but also help people understand the how and why behind which projects are planned.
Goals
When you need to quickly evaluate how your projectsProjectA project is a time-limited undertaking with defined objectives and resources that delivers unique results and often includes complex tasks. are contributing to your organization’s objectives, the Goals view can help. The Goals view shows an overview of how many projects contribute to each goal. It also shows the costs associated with pursuing each goal, the financial benefit when the goal is achieved and the amount of capacity assigned to projects aligned to each goal. This allows you to quickly check if your project portfolio actually supports your most important company goals.
Reports
Meisterplan comes with preconfigured reports that you can further customize to visualize your data in whatever way works best for you and your organization. Our pre-configured reports can give you valuable insight into resource utilization, financials and tradeoffs when comparing two or more scenariosScenarioIn project portfolio management (PPM), scenarios are potential ways that your portfolio can look, based on a set of well-defined assumptions and portfolio decisions. Scenario planning is used to forecast…. In the screenshot above, you can see our Allocation Heatmap report which allows you to quickly identify which resourcesResourceResources are all the people, places and things that you need to complete projects. The most important resource? Employees, of course! are over and under-allocated. To enhance your data further, you can connect Meisterplan to external tools like Power BI and Tableau.
Project List
Sometimes the easiest way to digest information is in a list. The ProjectProjectA project is a time-limited undertaking with defined objectives and resources that delivers unique results and often includes complex tasks. List view is a simple way to view your projects and important project details. You can customize the columns in the Project List view to show whatever fields your organization needs. You can then sort the Project List by any of the columns. This is helpful for seeing a list of critical projects, projects at certain Stage Gates or projects from a specific department. Sharing information from the Project List is easy. You can export a spreadsheet to Excel to circulate to colleagues.
Complete Project Portfolio Management in One Place
The ability to visualize your projectProjectA project is a time-limited undertaking with defined objectives and resources that delivers unique results and often includes complex tasks. portfolio in different ways is extremely helpful for successful project portfolio managementProject Portfolio ManagementProject portfolio management (PPM) is a process that seeks to select, prioritize, monitor and analyze a company’s projects.. Different views allow you to answer questions much more quickly, provide transparency to your organization and make better project portfolios that help your organization grow. To see the different views in Meisterplan for yourself, watch our free on-demand product demo.
Meisterplan Product Demo Webinar
In case you missed it, you can watch the product demo by following the link below.
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