#3 Set a Submission Period
Timing is everything. Well, maybe not everything, but it’s important! Having new project proposals come through one process and with all the necessary information is great, but if these proposals don’t come through at the right time it doesn’t matter. While there will always be at least a few proposals submitted late (because we’re all only human), you can help yourself out by setting a submission period.
Exactly how often and how long new project ideas will be accepted depends entirely on the needs of your organization. Collection periods for project ideas may range from weekly, monthly, quarterly, or even yearly depending on the types of projects you are working with. Some organizations may need to always have new project proposals coming in. If you’re not sure how often you need to collect new ideas, just try out several frequencies until you find the one that’s just right. If your organization is always accepting new project proposals, make sure you specify how often proposals are evaluated.