Meisterplan at PMI Global Conference 2018

The Meisterplan team including Brian, Karoline, Stephan and Christoph were excited to participate at the 2018 PMI Global Conference in Los Angeles earlier this month.

We turned our exhibitor booth wall into a big whiteboard, and had a great time discussing and reading the responses to the question, “Do your portfolio plans actually work?” At Meisterplan, we realize that project portfolio management (PPM) doesn’t involve simply finding the right tool. You can have the best tool in the world, but without the right process, it will be worthless. For years, we have been discussing portfolio management processes with professionals around the world. We have used those conversations to develop our Lean PPM process. Early in 2018, we created our online community (The Quest) in large part to continue those discussions with a wider audience. Our goal is to continually improve our Lean PPM process and to share what we learn and what we’ve developed with organizations worldwide who use or need PPM.

We appreciate every one of you who stopped by our booth at the PMI conference. Having these conversations face to face is the best, and we would like to share some of the responses we received.

Do Your Portfolio Plans Actually Work?

Approximately 43% of the people we spoke to said that their organization’s portfolio plans do work, and 57% said they do not. Here are the most common responses we received:

Yes, our portfolio plans work, here’s why:

No, our portfolio plans don’t work, because:

  • Open and transparent communication

  • Face-to-face communication

  • Good planning

  • Organized approach

  • Driving towards common goal

  • Prioritization is ongoing as business needs change

  • Training and education to staff

  • Training and education to managers

  • Portfolio management requires a unique mindset – a questioning attitude

  • Brute force – it has to be done.

  • It’s necessary, so we make it happen.

  • Executive sponsorship (either makes or breaks it!)

  • Can’t see the big picture

  • Priorities change all the time!

  • Teams use different methods

  • Management doesn’t fully understand Scrum processes

  • Didn’t do/execute the right projects

  • Need more project managers to lead portfolio expansion

  • Estimating work effort is challenging

  • Lack of resources

  • Lack of resource balancing and capacity planning

  • Can’t reconcile money and resources

  • Low stakeholder involvement

  • Young organization without strong management

  • Financial constraints

  • Do not have a single source of information

  • Management or government interference hinders success

  • Executive sponsorship (either makes or breaks it!)

Meisterplan team discusses how to make plans that really work at PMI Global Conference.

We want to thank everyone for all the great conversations at the PMI Global Conference! There were a lot of common responses that we received. Most people highlight good communication, true visibility for management, and being able to get accurate information from multiple sources as necessities for portfolio plans to really work. As always, we will take the information we gathered from these discussions and apply them to improving our Lean PPM method and our project portfolio and resource management software. We look forward to seeing you in Philadelphia in 2019!

Want to read more?